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CEN BII3 Amsterdam (III)

Closing Plenary

On Thursday, February 13th Stuart Feder started the CEN BII3 Closing Plenary. The first presentation was about the new public procurement directives in Europe.

New Public Procurement Directives

Ms Kerstin Wiss Holdmdahl from SFTI made a presentation on the new directives on Public Procurement.

On January 15th, the EU Parliament agreed on the draft directive, and the Council already approved it last summer. The Directives will enter into force 20 days after the publication in the Official Journal. They will be available in March approximately and there will be 2 years to implement them by the Member States, this means during 2016.

The main goal of these new Directives is to make better quality and value for money, and more easy access to public procurement for small and medium size enterprises and contracting authorities. The new rules encourage the division into smaller lots to enable SMEs, and if they don’t split contracts into small lots, they have to explain why.

They have merged A and B services. There is no criterion called “lowest price”, the new criterion is “most economically advantageous tender” (MEAT), but the MEAT can be set as only for the lowest price or cost efficiency.

There is an increased possibility to use negotiated procedures and competitive dialogues and a new procedure called Innovation Partnership. There are rules to fight social dumping and ensure worker’s rights.

As per simplification purposes, the European Single Procurement Document based on self-declarations has been defined. Only the winning bidder will have to provide original documentation to proof he fulfills selection criteria.

And new and more concrete rules regarding e-procurement…. and a strong support for it!

  • Electronic means will be mandatory for Central Purchasing bodies after 30 months
  • E-submission will be mandatory and there will be no mandatory obligations to use electronic means for the rest of the procurement procedure. Means for submission of bids shall use electronic communication and with tools available on the market
  • Member States shall prescribe the security level of electronic means in the different parts of the procurement procedures. The advice is to use security level mechanisms proportional in relation with the actual risks. For instance, Sweden is not using any type of electronic signature, and they have never had any problem.
  • The EC will be able to use delegated act for the technical formats, processes and message standards, specially regarding e-submission, e-catalogues and e-authentication.
  • If electronic means are required the contracting authorities may require tenders in a format of an e-catalogue.
  • Tenders presented as e-catalogues may be accompanied by other documents, completing the tender
  • There are rules on when e-Catalogues can be used.
  • There are also rules regarding Dynamic Purchasing Systems. The Directive includes detailed rules about the procedure.
  • Finally, there are also rules on e-Auctions.

Task Team reports

eNotification

Natalie Muric, from the Official Journal, is the current leader of the e-Notification task team and she provided a report on the work done in e-Notification:

  • The scope on the yellow box profile was defined
  • Comparisons and alignment between e-Notification and e-Tendering are on their way
  • Cardinalities in the data models are wrong. They have to be resolved

e-Tendering

Kornelis Drijfhout from PIANOo is the leader for the e-Tendering task team. He provided the summary of the discussions on the team:

  • How to search and exchange notices by different portals. The yellow box profile was discussed with the e-Notification team
  • The pre-award catalogue process was reviewed. Data fields have to be added and define rules governing this process
  • There was a presentation from SFTI on their pre-award catalogue
  • There was a presentation on Xvergabe. It is important to align with Xvergabe as an standard used in a EU member state
  • Data inventory – There are inconsistencies in the data inventory between the call for tender and the notification that have to be addressed
  • Modular approach has been discussed. Specify guidelines for the procedures, gluing the profiles governed by business rules
  • The work for the editors has been planned. There are lots of deliverables expected and to be discussed in June in Paris

Post Award

Martin Forsberg from SFTI explained the work done in the Post Award team:

  • They started working on post-award e-catalogues
  • GS1 provided information and progress on the Master Data Sync profile. They are reusing BII semantic models, adding requirements for the Master Data synchronization
  • Italy made a presentation on payment initiation process
  • The simplified invoices were also identified as a relevant topic and the set of business rules governing them were identified
  • Requirements for a new profile, the receipt advice profile
  • Use of request for quotation and quotation while in a framework agreement. This is another profile to link pre and post award activities
  • Discussion on working procedures for change requests. Online tool being evaluated by editors.
  • It is the first time there are more than 200 comments in the beginning of the Workshop. There were 16 comments resolved out of 206.

As usual, Stuart used his bell to advice the CEN BII 5th Plenary was over.

On Friday 14th there was a Capacity Building activity organized by CEN BII and with a significant number of members of the Dutch Government present and interested on the works done.

There were some presentations from the CEN BII work, but what was more interesting, real implementation cases such as the ones in OpenPEPPOL, ePrior, PianoO, DIFI or SFTI.

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